How to fill out your holiday time card
With a holiday approaching and so many new copy editors having recently joined us, we thought it would be a good idea to go over our contract rules about holiday pay.
Under the contract, a holiday week consists of four work days (32 hours) and a paid day off (8 hours). Those that actually work on Memorial Day get paid double time for the hours worked that day.
Here are the various scenarios and how to fill out your time card for them:
Scenario 1: Normal week — holiday off plus four other days worked
Most people will be off Monday and work four other days. In this case, leave Monday blank on your time card. Fill in “8″ for the other four days worked. You will be paid for 40 hours, the same as any other typical work week — 32 hours straight time, 8 hours holiday time. You will be paid for the holiday even though you leave it blank on your time card.
Scenario 2: Holiday worked plus four other days worked
Because you worked on Monday, put an “8″ in the “hrs wkd” box for Monday on your time card. Payroll said it is smart to also write above it “worked” so they are sure you are intending to show you actually worked on the holiday. Next, fill in “8″ for the other four days you worked. You will be paid straight time for those four days and double time for Memorial Day.
Scenario 3: Holiday off but five other days worked.
This is the trickiest scenario. Typically, this applies to people who had Sunday and Monday off but worked Tuesday through Saturday. In this case, you leave Monday blank (you will be paid for 8 hours that day). Then you put down “8″ for the next four days you worked. for the fifth day worked, put an “8″ on the line for “O.T. HRS.”
Your pay will be: 8 hours of holiday pay, 32 hours of straight time, 8 hours of overtime paid at time and a half. Be sure to point out to your manager ahead of time that you will be working overtime and get them to sign before you turn your card in.
We have double checked with payroll to be sure they are following the contract and they assure us that we are on the same page. If you have any questions, see Guild Treasurer Scott Elliott or President Lou Grieco.
Here are some other useful timecard tips for newcomers:
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